Cycling Advisory Committee Comité consultatif sur le cyclisme MINUTES 24 / PROCÈS-VERBAL 24 Monday, 15 September 2003, 7:00 p.m. le lundi 15 septembre 2003, 19 h Colonel By Room, 110 Laurier Avenue West Salle Colonel By, 110, avenue Laurier ouest Present / Présents: D. Dupuis, (Chair / Présidente), C. Busby, D. Hall, A. Fong, M. Helm, J. Jenkins, J. Lanctôt, A. Lavender, A. Long, P. McNichol, T. O'Shaughnessy, S. Val, Councillor R. Bloess Absent / Absent : B. LeDrew, D. McCutcheon, H. Ullyatt (Regrets / excuses) DECLARATIONS OF INTEREST DÉCLARATIONS D'INTÉRÊT No declarations of interest were received. CONFIRMATION OF MINUTES RATIFICATION DE PROCÈS-VERBAL Member McNichol suggested clarification to a statement he made at page 3. He suggested the sentence more accurately should read as follows: Member McNichol suggested that when the City cannot pave the shoulders on the main road in the rural areas, they should chip and seal as an alternative. Councillor Eastman agreed this method has stood up just as well as asphalt in other areas. Member Helm pointed out a typographical error at page 8. Minutes 23 of the Cycling Advisory Committee meeting of 21 July 2003 were confirmed, as amended. ANNOUNCEMENTS / ANNONCES Chair Dupuis noted the following: 1. Car-free Day; 21 September 2. Run for the Cure; 5 October 3. Invitation to the Integrated Roadway Safety Program forum on 1 October at City Hall Member McNichol advised that CfSC is working on their workplan and he welcomed comments from committee members in this regard. ITEMS OF BUSINESS/ POINTS À L'ORDRE DU JOUR 1. TRAFFIC ENFORCEMENT OPERATIONS AS PART OF THE INTEGRATED ROADWAY SAFETY PROGRAM / OPÉRATIONS D'APPLICATION DES RÈGLEMENTS DE LA CIRCULATION DANS LE CADRE DU PROGRAMME INTÉGRÉ DE SÉCURITÉ ROUTIÈRE Jerry Thomas, Road Safety Coordinator, TUPW provided a brief overview of the Integrated Road Safety Program (IRSP), stating that the program involves People Services, Transportation, Utilities and Public Works and the Ottawa Police Service. Each department/agency deliver road safety programs, but there was no common thread to link these efforts and that is what this program aims to do. In addition, through education, engineering, enforcement and encouragement the program aims to assist Transport Canada in achieving its vision targets set out in 2010 (a 30% reduction in roadway fatalities). The program will also pinpoint emphasis areas, which would focus on a particular road safety issue, in an attempt to raise awareness in the community. S/Sgt. Rick Lavigne, Public Safety, Emergency Operations Division Ottawa Police Service advised that there will be a public forum held on 1 October to discuss the IRSP and the committee is encouraged to participate and provide input with respect to how the road can be made safer for cyclists. Member McNichol suggested that one way to make the environment safer for cyclists is for the police to enforce speed limits. He believed motorists must be cognizant of their driver behaviour and the affect it has on cyclists. The Committee thanked the delegation for speaking to them and suggested the committee could meet with them again in the New Year. That the Cycling Advisory Committee receive the verbal report for information. RECEIVED 2. AREA TRAFFIC MANAGEMENT GUIDELINES - STATUS REPORT / LIGNES DIRECTRICES CONCERNANT LA GESTION DE LA CIRCULATION LOCALE - RAPPORT D'ÉTAPE Rob Orchin provided a detailed overview of the Area Traffic Management Guidelines. A copy of his presentation is held on file. As the CAC representative on the PAC, Member McNichol indicated that the guidelines should recognize all users and improve non-auto travel. He stated that funds for ATM could be used to control traffic and look at overall traffic management. That the Cycling Advisory Committee receive the verbal report for information. RECEIVED 3. HOLLAND AVENUE RECONSTRUCTION: TYNDALL STREET TO CARLING AVENUE - PROPOSED ROADWAY MODIFICATIONS / RECONSTRUCTION DE L'AVENUE HOLLAND: DE LA RUE TYNDALL À L'AVENUE CARLING - MODIFICATIONS PROPOSÉES À LA CHAUSSÉE ROADWAY MODIFICATIONS - HOLLAND AVENUE ACS2003-CCV-CAC-0014 The committee received reference material from Member McNichol detailing Citizens for Safe Cycling policy on bike lanes. A copy of the submission is held on file. Alayne McGregor expressed concern about the 'roller coaster' effect of the sidewalks and the danger this causes during the winter season when water, slush and ice collect in the driveway ramps. These hazardous conditions are particularly dangerous to the mobility challenged. Her submission dated 15 September 2003 contained a number of recommendations for consideration. A copy of her presentation is held on file. Mr. Orchin explained that when this report was originally presented to the Transportation and Transit Committee, staff pointed out that one of the challenges faced by widening sidewalks is the impact it would have on the road and it's users, including cyclists; wider sidewalks results in a narrowing of the parking/shared lane, thereby bringing vehicles closer to the sidewalk. The suggestion was made for staff to examine an example of a bike lane in Toronto and staff indicated their preference to discuss that option with this committee. As suggested in the delegation's submission, he believed involving the community is an excellent idea and both issues could be dealt with together, although Recommendation 2 must be dealt with in a more formal way. Member McNichol indicated he was familiar with Holland Avenue and would be interested in sitting on a sub-committee to deal with Recommendation 1, but he was unsure of his availability. Chair Dupuis indicated she would ask Member LeDrew if he would be interested in sitting on the sub-committee. With regards to Recommendation 2, Member McNichol suggested that if the shared facility lane is reduced, it leaves less room for cyclists and he proposed that the redesign not include a painted white line. This is essentially a rejection of Recommendation 2. The delegation agreed with this suggestion, because Holland is a heavily traveled roadway and is also a bus route. She was concerned the painted line would cause conflicts between cyclists and motor vehicles. There was some discussion about the committee considering Member McNichol's recommendation to reject Recommendation 2; Chair Dupuis preferred the recommendation be referred to the sub-committee for review and a report back. Moved by D. Dupuis That the following recommendation be referred to the sub-committee for consideration: That the reconstruction include a painted white line in the shared facility lane to indicate the existence of a bicycle lane as has been done on Harbord and Davenport in Toronto. CARRIED YEAS (9) C. Busby, D. Hall, M. Helm, J. Jenkins, J. Lanctôt, A. Lavender, A. Long, S. Val, D. Dupuis NAYS (3) A. Fong, P. McNichol, T. O'Shaughnessy Members LeDrew and McNichol would represent the CAC on the sub-committee. 4. CYCLING PLAN VERBAL UPDATE / MISE À JOUR VERBALE DU PLAN SUR LE CYCLISME That the Cycling Advisory Committee receive the verbal report for information. RECEIVED 5. CYCLING PLAN - CYCLING ADVISORY COMMITTEE PUBLIC CONSULTATION / PLAN SUR LE CYCLISME - CONSULTATION PUBLIQUE DU COMITÉ CONSULTATIF SUR LE CYCLISME Member Busby suggested a seventh workshop be held on the interface between municipal and NCC pathways, i.e., 'multi-governmental liaison' because there is no communication between the two and this would be a good opportunity to integrate both pathway systems. The committee supported this proposal. That the Cycling Advisory Committee receive the report for information. RECEIVED 6. STAFF UPDATE ON CYCLING PROJECTS / SÉANCE D'INFORMATION DU PERSONNEL SUR LES PROJETS DE CYCLISME Member Lanctôt noticed the Mackenzie King Bridge was not listed and Mr. Orchin explained this was the next project in line for completion. Member Jenkins questioned whether Carp Road was on the plan and staff indicated it could be included as part of the Cycling Network Plan. Member O'Shaughnessy inquired about the evaluation of the bike locker program and whether there would be an internal evaluation or formal report to the committee. Mr. Orchin confirmed that any formal conclusions would be brought to this committee first, although no time line has been given at this point when that evaluation might come back. That the Cycling Advisory Committee receive the report for information. RECEIVED 7. CYCLING ADVISORY COMMITTEE REPRESENTATION ON VARIOUS PUBLIC ADVISORY COMMITTEES / REPRÉSENTATION DU COMITÉ CONSULTATIF SUR LE CYCLISME À DIVERS COMITÉS DE CONSULTATION PUBLIQUE ACS2003-CCV-CAC-0015 The committee appointed Members Lavender, Long and Jenkins to the Public Advisory Committee for the widening of the Queensway. The committee appointed Member Val as the CAC representative to the Public Advisory Committee for the Community Design Plan for Riverside South. 8. 2003 ANNUAL REPORT/2004 WORKPLAN / ANNUEL DE 2003/PLAN DE TRAVAIL POUR 2004 Committee members provided input to the 2003 Annual Report and the 2004 WorkPlan as follows: Education and Enforcement Member Val indicated the sub-committee would like to include the following in the 2004 WorkPlan: - to pursue increased cooperation with the school boards in the development of curriculum and to get some focus for high schools; - to work together with staff in the Integrated Roadway Safety Program to recommend the development of cycling education materials; - to investigate ways in which cycling education can be incorporated into school safety programs; - to continue to investigate ways in which sidewalk cycling can be discouraged. Member Lanctôt asked whether they would be interested in furthering education in the workplace to encourage more cycling in terms of commuting. Chair Dupuis indicated that that is the role of CfSC as part of their 'bike users group'. It is also part of the work with the commuter challenge and with representatives from cycling organizations on this committee. Member Lanctôt suggested looking at Transport Canada in this regard. Vice Chair Lavender suggested that such education should start with City of Ottawa employees and Council should be encouraged to pass a resolution setting targets for employers who ride bikes. Member Lanctôt suggested that the City work with other government (or large) employers in the City of Ottawa. Member Val indicated the sub-committee would discuss this initiative at the next meeting. Official Plan/Transportation Master Plan Vice Chair Lavender indicated that her sub-committee are working on a 'report card' and would be interested in working with staff and the current Council on a balanced score card project which would allow taxpayers to see what they are paying for and what they have achieved. They also want to work with staff and recommend to Council a methodology on specific deliverables that are meaningful for the cycling community. They will also be involved in some aspects of the Cycling Plan. Bicycle Parking Improvement Member O'Shaughnessy reported that the sub-committee has been involved with the following initiatives: - festival parking for bicycles; - increased bicycle parking in the ByWard Market; - the development of a good parking facility at Lansdowne Park; - best practices (their primary focus this year has been writing a report in this regard); - an examination of City facilities where bicycle parking is inadequate or unsupervised, not bolted down, et cetera; - to revisit the implementation of the inventory of bike parking; - to develop a new pamphlet on bicycle parking. In light of the Central Canada Exhibition being at Lansdowne Park for another year, Member McNichol suggested that might be something the sub-committee can capitalize on, to ensure that appropriate bike parking is provided and that adequate signage is provided to direct cyclists to the supervised parking. Member O'Shaughnessy also agreed to contact the CCEA with regards to their future site on Albion Road. Chair Dupuis agreed to forward to Member O'Shaughnessy a copy of the City Standards on the Placement of Bicycle Racks. With regards to the Velocity contract, Vice Chair Lavender pointed out that the racks are still too low and she wondered that as part of the new contract, whether they were going to redesign the racks. Member O'Shaughnessy reported that the sub-committee would like to review the whole contract and set up better guidelines for the tender. Health/Environmental Issues Chair Dupuis advised that the committee would be working more closely with Police Services and the Environmental Advisory Committee. There is also a need to look at internal and external communications (new line item for 2004); part of the communications strategy would focus on the Cycling Plan. And, to ensure a presence in the community, she wanted to pursue the option of having a website for the CAC. This would be particularly beneficial as the work on the Cycling Plan progresses. She would continue to prepare updates to newsletters of cycling organizations and hopefully expand into community newspapers. Chair Dupuis advised that Member LeDrew had asked whether the ECOPASS program could be made more flexible for cyclists during the winter by offering it to them on a 6-month basis. He thought it would be a good opportunity for this committee to pool resources with the Transportation Advisory Committee (TRAC) to work with OC Transpo in this regard. Mr. Orchin explained that ECOPASS is a partnership between the City of Ottawa and an employer and the fact that it is offered only on a yearly basis guarantees revenue and transit ridership for that period of time. The program is currently being offered to the Federal government (Transport Canada) as a pilot project. The program requires a 'willing' employer in order to be offered to employees. Councillor Bloess added that Council recently adopted a Motion urging the Federal government to expand the program to other federal departments; however, they advise that their computer systems cannot handle more deductions. Member Busby stated that the brochure about the program does not indicate that it is a 'pilot' with the Federal government and should therefore not be available at the same places people pick up bus schedules. Chair Dupuis agreed to convey to Member LeDrew the difficulties of pursuing this further and why it cannot be in the CAC's 2004 workplan. When asked for any other issues to include, Member McNichol believed the Committee should keep track of how many of its members are certified for CAN-BIKE, in order to demonstrate the committees' willingness to encourage its members to be officially trained. Member Hall suggested having a member attend meetings of the Transportation and Transit Committee on a regular basis, especially with regards to OC Transpo's Rack and Roll program. Chair Dupuis mentioned that the challenge is attending meetings, which are held during the day. She encouraged members to check the link to TTC agendas, which are sent on a regular basis. Member Hall believed it would be interesting to have a liaison with OC Transpo and the Chair suggested an invitation could be sent asking one of their staff to attend an upcoming meeting. Mr. Orchin indicated that TRAC has a sub-committee that deals with transit and the Chair indicated she would follow up with the Chair of that committee to discuss this further and would let the committee know the outcome of those discussions. Member Busby suggested the committee review the function of the Rack and Roll program because buses leaving Gatineau and travelling to Ottawa do not always allow cyclists to use the racks, even though the bus is equipped with one and some of his routes do not have racks at all. And, while some drivers permit the use of the rack, even when their route is not a Rack and Roll route, others do not, so there is a lack of consistency with regards to driver compliance. Mr. Orchin noted these concerns and agreed to get answers to these questions. 9. KANATA-NEPEAN BICYCLE CLUB REPRESENTATIVE QUARTERLY REPORT / RAPPORT TRIMESTRIEL DU REPRÉSENTANT DU CLUB DE CYCLISME DE KANATA-NEPEAN Member Busby suggested Member Val might want to contact the OBC for information on insurance. He also suggested she ask her members what their experience has been with rack and roll. That the Cycling Advisory Committee receive this report for information. RECEIVED 10. EDUCATION AND ENFORCEMENT SUB-COMMITTEE MINUTES - 28 JULY AND 25 AUGUST 2003 / SOUS-COMITÉ DE L'ÉDUCATION ET DE L'EXÉCUTION, PROCÈS-VERBAUX DU 28 JUILLET ET DU 25 AOÛT 2003 That the Cycling Advisory Committee receive this report for information. RECEIVED 11. PLANNING AND EVALUATION SUB-COMMITTEE MINUTES - 18 AUGUST 2003 / PROCÈS VERBAL DU SOUS-COMITÉ DE LA PLANIFICATION ET DE L'ÉVALUATION That the Cycling Advisory Committee receive this report for information. RECEIVED 12. BICYCLE PARKING IMPROVEMENT SUB-COMMITTEE - MINUTES - 6 AUGUST 03 / RAPPORT D'AMÉLIORATION DU SOUS-COMITÉ SUR LE STATIONNEMENT DES BICYCLETTES - PROCÉS VERBAL - 6 AOÛT 03 That the Cycling Advisory Committee receive this report for information. RECEIVED 13. FORWARD AGENDA AND CALENDAR - UPDATE / ORDRE DU JOUR ET CALENDRIER DES PROCHAINES RÉUNION - MISE À JOUR That the Cycling Advisory Committee receive this report for information. RECEIVED CORRESPONDENCE RECEIVED CORRESPONDANCE REÇUE a. Ottawa Police Service 2002 Activity Report 2002 The Committee Chair received the copy for review. b. Support via e-mail to the Chair from Councillor Thompson for the CAC's recommendation re Remembrance Day By-law. INQUIRIES DEMANDES DES RENSEIGNMENTS Member McNichol noted that while the redesign of the Champlain Bridge/Ottawa River Parkway is an NCC issue, he believed the City should be aware of what is being done there. The coordinator forwarded the inquiry to staff for referral to the NCC. ADJOURNMENT LEVÉE DE LA SÉANCE The Committee adjourned the meeting at 9:45 p.m. _________________________ _________________________ Committee Coordinator Chair CYCLING ADVISORY COMMITTEE 4 COMITÉ CONSULTATIF SUR LE CYCLISME MINUTES 24 PROCÈS-VERBAL 24 15 SEPTEMBER 2003 LE 15 SEPTEMBRE 2003 Notes: 1. Underlining indicates a new or amended recommendation approved by Committee. Nota : 1. Le soulignement indique qu'il s'agit d'une nouvelle recommandation ou d'une recommandation modifiée approuvée par le Comité.